How To Organize A Hard Drive Of Raw Footage To Entice An Editor To Work On Your Low Or No Budget Video Project

You spend months thinking about and prepping your project during pre-production period. You wrote the project or created it. You have a handle on it or are steering the ship. Momentum is building. You survive the shoot and now you enter the post-production phase. You have a years worth of blood, sweat, and tears on a hard drive. You need to find an editor

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You look at some editing reels and the editor you think is perfect is $650 a day your total budget for the edit is $500. You talk to several editors to try and get them excited about your project in the hopes they will join the team. I am going to stop right here. Put yourself in the editor’s shoes, you want them to edit for little or no money and to start off that relationship you’re going to hand them a hard drive with three terabytes of raw footage that contains a bunch of folders that say, Card 01, Card 02 and contains numerically labeled shots. That is hardly enticing, in fact, its a deterrent.

Here is a simple way to get an Editor excited about working on your project. You want them to be able to dive right in. You are going to prep the drive. First, create a series of folders. The main folder will be the project name, the title of the work. Within that folder create subfolders. Number them as follows: 01_project, 02_Media, 03_Music, 04_Audio, 05_GFX, 06_Docs, 07_Stills, 08_Assets, 09_Exports.

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Now move all your media into the 02_Media folder. If you record audio separately move that into the 04_Audio folder. Add a copy of the script into the 06_Docs folder. If you have storyboards put a copy there. If you have ideas for music put those in the 03 Music Folder.

This next step is what will really help you entice an editor to start on the project. Set up the project in the editing software and make selects. Most likely you will be using Final Cut, AVID or Adobe Premiere. As of now, the most predominant DIY platform is Adobe Premiere Pro CC. If you don’t own it you can get started for under $20 a month. Whichever platform you choose the steps are the same and very similar to the project folder structure. In your chosen editing platform create a new project. In the project create a series of folders. 01_ Sequence, 02_Media, 03_Music, 04_Audio, 05_GFX, 06_SFX, 07_Titles, 08_Misc. Next, import your footage into the project. Media into the media folder, Audio into the audio folder, etc.

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This next step will really go a long way. Create a New Sequence in your project and call it selects. Start to watch all your raw footage and “select” your preferred takes and pull them into the timeline. Perhaps you like two, just pull them both. Creating a sequence and making selects is very simple. If your not comfortable or familiar with the editing platform at all a few google searches will guide you through this basic process.

Alternatively, if that seems too involved or beyond your time or abilities. At the very least Set up the drive with the folders and create a paper edit. Create a document and assign a brief description of each Footage Card and Contents. Then Do a paper edit. Watch the footage in a viewer such as Quick-Time. Make your selects that way. Create a new document, split the page into two columns. On the left will be the script, On the right will be your notes and your ‘Selects” If the script says, ‘Mary Enters, speaks to Bill. Mary: Hi Bill!” That will be in the left column in the right will be the shot into something like Mary Enters Card02, IMG-0190.mp4 at 03:04. And just map the whole script out with your selects.

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The point of all this is to present the editor with a project they can jump right into. If you present an editor with a low rate and terabytes of raw footage they will politely pass. If you talk to an editor excited about the possibilities of the project with specific examples from media you’ve already organized and prepped you have a reasonable chance to get them just as excited about being a part of something. If you don’t have the money to invest you simply need to invest your time. Sharing the time investment with the editor rather than laying it all on them will encourage talented people to join you. Last I should mention be sure to make a backup of the drive and its contents and store that away safely.

For more tips and shared experience visit our youtube channel Create Sci-Fi with plenty of informative videos on creating content.

 

The Storyboard, Basic Storyboard Creation & Script Breakdown: Step 4 How To Make A Sci-Fi Short Film

In this tutorial on Create Sci-Fi, I share my process of creating storyboards with an artist. This is the fourth video of the How to make a Sci-Fi short film series. Make sure to subscribe to follow along.

Be sure to watch my video channel for more Sci-Fi filmmaking giddy-up.

My Three Year Journey Into Creating Sci-Fi Has Only Just Begun

I have been working on my sci-fi series Galactic Galaxy for almost three years now. It’s funny to say that because I clearly remember the circumstances in which I got started. It was only supposed to be a one-month time investment.

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I have been a storyteller for almost thirty years now. I started in theatre and later transitioned into film. I have always gravitated to Art House type offerings and as I became more serious about my craft it became harder and harder to make a living with my chosen genre. I was initially trying to emulate Jim Jarmusch. I think a few of my films came close and I’m proud of them all but none of them broke out. It was not my authentic voice.

A few years ago it occurred to me the while I was trying to make films like Jim Jarmusch and follow in the footsteps of Dogme 95 that fact was in my downtime all I ever watched was SciFi and Fantasy. If it involved swords or Laser Blasters I was riveted. I decided to go back to square one and just start making what I enjoyed. It was thrilling. I was bursting with ideas and had the benefit of 20 years of experience to have some pretty clear ideas of how to bring these ideas to life on a budget. I always work on a tight budget.

Which brings me back to that moment when I started Galactic Galaxy. I remember sitting down in a coffee shop to write. My intention was to write a sci-fi web series, something funny and short. Six episodes a few minutes each. I was surprised by the number of ideas and the deep understanding of this genre that was inside me right under the surface. The dam broke and I just kept writing and writing. It was thrilling because it was effortless. Well, almost, it is a grind to write for sure but, I was being swept up in it.

That spark generated a 120-page script, not quite the short I had in mind. Later I worked with a team of writers I organized to reduce it to its essence. I ended up with six short webisodes. Prior to filming, I wrote a short film from the 120-page script to shoot as a proof of concept. That was supposed to take a few months, it ended up taking one year to finish. During that year I set to work raising the funds for the series. I spent the following year producing and filming the series. Then another full year in post-production.

At the writing of this I am finished and yet the journey of educating myself about distribution has just begun. I am reaching out to traditional networks, streaming networks, online networks and constantly emailing teasers to film festivals that can potentially help me move forward. I  suspect this will take another year.

What I have come to discover is that while I am immersed in the creation of my show I am immersed in a mild satisfaction. I say mild because I’m always striving to be better but it’s satisfying to be on a journey of your own invention. I certainly have stressful moments but stressing out about if you can really afford to shoot for 4 days instead of 3 is much different then stressing out about what are you doing with your life.

If you ever meet me I am that guy who makes sci-fi. I am that guy because three years ago I sat down in a coffee shop and decided to make something and be that guy. People do that every day, the difference is when you wake up the next day and start. For me, it was Sci-Fi for you maybe Fantasy or Horror the trick is to just work toward it every day and realize it could take 3 years and for your sake I hope it does. Because during that time you will become your imagined self.

Be sure to subscribe and follow my video channel for more Sci-Fi filmmaking How To.

Green Screen Keying And Compositing Tutorial Video Without After Effects

In this VFX tutorial on Create Sci-Fi, I take you step by step through the process of keying and compositing green screen footage without using After Effects. We achieve this effect right in your editing software.

Be sure to watch my video channel for more Sci Fi filmmaking giddy-up.

Laser & Blaster Gun Effect Tutorial Video Without After Effects

In this VFX tutorial on Create Sci-Fi, we learn how to make some cool sci-fi Laser & Blaster Gun visual effects without using After Effects. We achieve this effect right in your editing software.

Be sure to watch my video channel for more Sci Fi filmmaking giddy-up.